Location data. FlexMileage uses your device's GPS to record mileage while you are actively tracking a trip, including when Bluetooth auto-start or Smart Monitor begins a trip automatically based on your movement. Location data is processed and stored entirely on your device using local storage. We do not transmit your location to our servers because we do not operate any servers that receive this data.
Background location access is required for the App's core function: detecting when you start and stop driving without requiring you to keep the app open. You can disable background location at any time in your device settings, which will disable automatic trip detection but not manual tracking.
Bluetooth information. If you pair a vehicle for Bluetooth auto-start, the App stores the device identifier and name of that Bluetooth connection locally on your device. This is used solely to detect when you've connected to your car so tracking can start automatically. This information is never transmitted off your device.
Trip, expense, and vehicle data. Trip records (timestamps, mileage, route waypoints, gig classification), expense records (amounts, categories, receipt photos), vehicle information, and odometer readings are stored locally on your device. None of this data is transmitted to us.
Google Drive backup (optional). If you choose to enable Google Drive backup, the App requests permission to create and manage a single hidden backup file within your own Google Drive account, using Google's drive.appdata scope. This scope is restricted: it allows the App to access only its own application-specific data folder, never any other files in your Google Drive. Your backup data travels directly between your device and your Google Drive account — it does not pass through any server we operate, and we never receive a copy.
You may disconnect Google Drive access at any time from Settings, which removes the App's access token from your device. You can also fully revoke access from your Google Account permissions page at myaccount.google.com.
Subscription and billing information. Subscriptions are processed through Google Play Billing and RevenueCat, a third-party subscription management service. When you subscribe, RevenueCat receives a device identifier, your subscription status, and transaction metadata from Google Play in order to validate your purchase. RevenueCat does not receive your trip data, location history, or any content you've recorded in the App. We do not have access to your payment card details — those are handled entirely by Google Play. See RevenueCat's privacy policy.
Crash and diagnostic information. We may use standard Android crash reporting to identify and fix bugs. This may include device model and OS version. It does not include your trip data, location history, or personal content.
Information collected is used exclusively to provide mileage tracking functionality, calculate tax deductions based on IRS mileage rates, enable optional cloud backup to your own Google Drive, and validate and manage your subscription. We do not use your data for advertising, do not sell data to third parties, and do not share data with data brokers.
Trip and expense records are retained on your device indefinitely unless you delete them. We recommend keeping mileage records for at least three years, consistent with IRS recordkeeping guidance for tax deduction substantiation. You may export or delete your data at any time from Settings.
If your subscription lapses, your historical data remains fully accessible in read-only mode — viewable and exportable — but new trip tracking pauses until you resubscribe. We never delete your data due to a lapsed subscription.
You may export your complete data as a CSV file at any time from the Tax tab. You may delete your data entirely from Settings → Data → Delete All Data, which is irreversible. If you are a California resident, you have rights under the CCPA including the right to know what data is collected and the right to request deletion; since we do not collect personal data on our own servers, exercising these rights primarily means deleting data from your device or disconnecting Google Drive access.
FlexMileage is not directed at children under 13, and we do not knowingly collect information from children under 13. The App is designed for commercial drivers tracking mileage for tax purposes.
We may update this Privacy Policy from time to time. Material changes will be reflected in the "Last updated" date above, and significant changes will be communicated within the App.
Questions about this Privacy Policy can be sent through the Contact Us link in Settings, or via the contact form linked from the App.